GETTING YOUR VISA FOR THE FAIR HAS GOT EASIER:

Invitation letter requirement waived

The Ministry of Foreign Affairs of the Federal Republic of Germany notified the visa offices at the German diplomatic representations abroad that effective 24 July 2013, requests for visas for trade fair visits in Germany no longer have to be accompanied by an invitation letter from the relevant trade fair company.

Exhibitors are requested to submit an Exhibitor Acceptance Form issued by the relevant trade fair company when requesting a visa; in this case, the visa can be issued free of charge. For specific visa requirements (documents to submit, deadlines etc.) please inquire at the responsible local embassy or consulate. Please be sure to contact the consulate at the earliest time possible. All required documents must be submitted at the time you request the visa!

If you still need an invitation letter, please fill-in the form. All fields marked with an asterisk * are mandatory. Your personal information will be taken directly from the online form. We are sorry we are unable to make any changes or corrections. If your invitation letter contains any incorrect information, please fill-in the form again. Your invitation letter will be e-mailed to you as a pdf document. Fax transmission is not possible. It usually takes 10 days to process your request.

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German Missions abroad and options for sending documents

** We strongly recommend to choose the delivery by a courier, as this is quicker and guarantees that you will receive the letter of invitation, while this guarantee is not given if the letter of invitation is sent by post mail. Courier Service is to be organised and paid by exhibitors/visitors themselves. Letters to be picked up at A. Sutter Dialog Services GmbH, Bottroper Str. 20, 45141 Essen, Germany.

For further information about the visa process, prerequisites for issuing a visa, fees and request forms in various languages please go to the webpage “Visa regulations“ of the German Ministry of Foreign Affairs (Auswärtiges Amt) or the website of any responsible embassy or consulate.

Some of the affected countries are:

China                    Philippines               Russia
Vietnam                 Egypt                      South Africa
Turkey                   India                        Pakistan

We advise you to request your visa at the earliest time possible to make sure you receive your visa in time. This can be done as early as three months before your trip.

 

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